Accounts Payable & Project Support Specialist

We are seeking a detail-oriented and proactive Accounts Payable & Project Support Specialist to join our team. In this role, you will manage vendor invoices, project-related costs, and related administrative tasks, ensuring accuracy and timely processing. You will serve as a key point of contact for project managers, vendors, and internal teams, resolving discrepancies, tracking approvals, and maintaining organized records. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and can prioritize tasks effectively to meet deadlines.

Pay: $22 - $26 per hour

Location: Lewisville office (Hybrid)

Job Type: Full Time

Responsibilities

• Post approved SSG labor to JobTime and ensure proper project cost allocation.

• Download, save, and manage vendor and UPS invoices in the appropriate folders.

• Enter project-related vendor invoices, routing those that require approval to the appropriate project manager and noting approvals. Address invoices missing job/PO numbers by coordinating with the correct PM or group email.

• Resolve invoice discrepancies, disputes, and delays, following up as needed with project managers or vendors.

• Track orders pending UPS costs, manually post costs, and update follow-ups.

• Manage and respond to emails, alerts, and inquiries in our internal ERP system, redirecting misdirected tasks, calls, or voicemails as appropriate.

• Research and correct errors, glitches, or oversights in project and vendor records.

• Ensure all project-related vendor invoices are entered and up to date, particularly around month-end, commission scheduling, or special payment terms.

• Maintain accurate and organized records for all financial and project-related documentation.

• Support colleagues by explaining processes, teaching, and assisting with troubleshooting as needed.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• 2–4 years of experience in accounts payable, project support, or related administrative/finance roles.

• Experience in a project-based, manufacturing, or logistics environment is a plus.

• Strong attention to detail and organizational skills.

• Ability to manage multiple tasks and priorities independently.

• Proficiency with JobTime, Spacenet, UPS systems, Barracuda email, and general office software.

• Strong communication skills for coordinating with PMs, vendors, and internal teams.

• Problem-solving mindset with the ability to research and resolve discrepancies.

Benefits

• PTO

• Holiday Pay

• 401K

• 100% Paid Medical, Dental, and Vision Insurance for employees

• Parental Leave

• Life Insurance

• Charity Matching Program

• Disability Insurance

• Tuition reimbursement

• Referral bonus program

• ESOP (Employee Stock Option Program)

• Strong culture

Our Core Values

Respect- We respect the talents and skills of each individual on our company team

Innovation- We aim to stay at the forefront of new products and services through progressive and creative approaches

Service- We strive to exceed the needs of our clients by providing timely, accurate, and courteous service

Excellence- We desire to make each person’s experience with Southwest Solutions Group a positive one

Mission

We are a faith-filled community of ordinary people that RISE every day to secure a future for this generation and future generations of SSG employee owners by making people and space work better together everywhere.

About Us

Southwest Solutions Group® is a solution-oriented business-to-business company that provides innovative efficiency systems to all types of businesses and government agencies. Our mission is to make people and space work better together everywhere.

We are headquartered in Dallas, Texas, and operating out of 16 offices nationwide. Our team takes pride in the work we do so that we can successfully deliver our client’s projects on time and within budget. Every solution created for our clients is truly unique in scope, which requires focus and dedication to doing the little things correctly.

Company Website: https://www.southwestsolutions.com/

Southwest Solutions Group is an equal-opportunity employer. We welcome applicants from all backgrounds and are committed to fostering a diverse and inclusive workforce.

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